Databases allow you to easily and quickly share information. They provide a standardized method for entering, retrieving and changing information which is better for maintaining the integrity and consistency of your information. Databases enable multiple people to open and use the same database at the same time and security features allow you to limit access to information to only those "who need to know".
A well-thought-out database design provides the foundation to maintain your company’s performance and to integrate new data as your company grows. Think of a database as a very well-organized filing system that allows you to store data and also provide the tools you need to turn your raw data into usable information.
Do you need a database?
§ Are you creating numerous spreadsheets that all contain similar data?
§ Are you constantly modifying data to export it to another user?
§ Do changes in one spreadsheet require you to make changes in several other spreadsheets?
§ Do two or more people need to access the same information at the same time?
§ Are you entering the same data multiple times or in an inconsistent manner?
Many companies use spreadsheets for all of their data reporting needs. However, in a lot of situations spreadsheets are not the most efficient way to collect, store and then report on your information. Like spreadsheets, databases store, manage and retrieve data but unlike spreadsheets, databases allow greater flexibility in data manipulation, while also storing data that is far too large or complex for a spreadsheet. A spreadsheet is more of a number cruncher whereas a database is an information cruncher.
Our database experts can walk you through the process to develop a system customized to your specific needs.
Software Made Simple will:
Ø Help you determine if a database would be beneficial to your company.
Ø Guide you through the process of creating the specifications for the database.
Ø Design a database that will suit your needs.
Ø Develop the tables, forms, queries and reports based on the design specifications.
Ø Install the database and apply security features.
Ø Convert existing data into the database.
Ø Train your staff on the use of the database.
Ø Maintain and make changes to the database as needed.